HR self-service
An agent with your policies answers questions about vacation, travel and procedures – with a link to the current document.
Learn moreWho it helps
HR & people teams.
Onboarding, knowledge transfer, compliance — HR teams carry the company's knowledge. AIPE makes it structured and scalable.
What HR teams know
Onboarding takes too long
New hires need months to become truly productive. Because knowledge isn't structured anywhere.
Knowledge walks out with every leaver
Experienced people take years of knowledge with them when they go.
HR answers questions by hand
Time off, processes, policies — the same questions, daily, to HR. Because nobody can find the answers.
Compliance documentation is busywork
Agreements, training records, certificates — assembled by hand for every audit.
AIPE for HR & people
AI-assisted onboarding
New hires get access to structured company knowledge from day one. Questions get answered instantly.
Systematic knowledge transfer
Tacit knowledge moves into the AIPE knowledge graph — before people leave the company.
HR self-service for the whole team
Policies, processes, FAQs — all in AIPE. HR tickets drop, ownership rises.
For HR and people teams: answers for everyone, time for people.
HR departments answer the same questions every day: How do I request vacation, which rules apply to business travel, where do I find the form? At the same time, onboarding, training and knowledge transfer are supposed to improve – with the same team.
AIPE makes policies, works agreements, handbooks and onboarding plans available in chat, each with its source. An HR agent answers standard questions, new employees find answers themselves, and exit interviews or handovers are documented so that knowledge stays in the company. Confidential personnel files remain restricted to the HR team through roles and sharing.
For HR it is essential that answers stay traceable. Because AIPE names its source, employees can check for themselves which rule applies, and HR only needs to step in for genuine exceptions. When a policy changes, you update it in one place in the wiki, and the assistant answers with the new version from then on.
Use cases
What HR teams use AIPE for
Support onboarding
Onboarding materials in the wiki, an assistant for questions in the first weeks and a routine for reminders.
Learn moreDocument handovers
Record handover conversations; the transcript and summary help the successor get started.
Learn moreJob ads and templates
Draft texts in Canvas and keep wording consistent with templates from the prompt library.
Learn morePrepare training content
Create compact learning pages and quiz questions from handbooks and presentations.
Learn moreRecurring reminders
Routines run prompts on set dates – for example, a monthly overview of upcoming deadlines from your documents.
Learn moreAnswers on the careers page
With the WordPress plugin, AIPE answers applicants' questions about the process and benefits directly on your website.
Learn moreWorkflow
The first day at work – before and after
- Step 1
Preparation
TodayA welcome pack is assembled from several files.
With AIPEAn onboarding page in the wiki, adapted from a template for the role.
- Step 2
First questions
TodayThe new colleague asks HR, the team and the person at the next desk.
With AIPEQuestions in chat; the HR agent answers with a source from the shared documents.
- Step 3
Onboarding
TodayKnowledge depends on the availability of individual colleagues.
With AIPEProcesses, contacts and standards can be found in the wiki.
- Step 4
Feedback
TodayConversations are documented only in bullet points.
With AIPERecord a summary of the conversation with consent and file it in the HR area.
Data protection & control
Personnel data stays in the HR area
General policies can be shared with everyone, personnel files only with the HR team. AIPE enforces roles and permissions per resource; which model providers receive request data is configurable.
- Separate sharing for general policies and confidential documents.
- Permissions per file, wiki page, agent and chat.
- Meeting recording only after the notice to participants has been confirmed.
- Data processing agreement (DPA) online, subprocessors listed transparently.
Relevant connectors
Documents from Google Drive or a self-hosted Nextcloud flow into knowledge; calendar and email support scheduling.
See all connectorsHR with AIPE
–60%
Time-to-full-productivity for new hires
–50%
Recurring HR questions thanks to self-service
0
Knowledge loss when people leave
How much knowledge do you lose with every change of staff?
Three questions about bottleneck, recurring questions and workforce. Then you see how much time AIPE can take over per week.
HR checkQuestion 1 of 3
Anonymous, no emailabout 60 seconds
Develop people. Preserve knowledge.
We'll show you in 30 minutes how AIPE makes HR processes scalable.